Start with the equipment itself
Name the equipment as specifically as you can — "annular blowout preventer" rather than "BOP part," for example. If you have a manufacturer, model or OEM part number, include it. If you don't, a drawing, datasheet or photograph of a nameplate is often enough to start a review.
State whether an equivalent is acceptable
Some requirements call for an exact OEM match; others can accept a documented equivalent after technical review. Saying which applies up front avoids a wasted sourcing pass on the wrong kind of supply.
Include the operating conditions that actually matter
Bore size, working pressure, connection type, temperature range and fluid service determine whether a piece of equipment is actually usable — not just whether the name matches. Include what you know and mark what still needs to be confirmed.
Say where and when it needs to arrive
Delivery city and country, and a required date if there is one, let the sourcing review account for lead time and shipping method from the start rather than as an afterthought.
Attach what you already have
A datasheet, drawing, equipment list or existing purchase order tells us more in one file than several paragraphs of description. PDF, Excel, Word, JPG and PNG attachments are accepted on the RFQ form.
List documentation you expect to need
If your project requires a certificate of conformity, mill test report, inspection report or similar record, say so in the RFQ. Availability and scope are confirmed with the proposed supplier, but stating the requirement early avoids finding out too late that it isn't available.
What happens after you submit
See how our procurement process works for the steps between an RFQ and a quotation. In short: technical review, sourcing, a quotation for your review, and fulfillment once you accept it.
Submit an RFQ